Almost everyone across the world has had problems with time management which have significantly impacted their productivity. If you are one of them, you must be dumped various time management techniques to improve productivity. Adapting effective time management skills does not necessarily have to do with working on the highest number of tasks you can manage in a single day. In this post, you will learn 4 Time Management Techniques To Increase Your Productivity.
Time management entails adapting skills and techniques that go a long way in simplifying the way you work, getting your tasks completed in a shorter time, end improving the quality of how you do different things. This is a great way for you to improve the amount of time you have for leisure activities such as playing and resting or your hobbies.
Time management is based on the concept of working smart and not working hard. Every single human being has a day that lasts only 24 hours and how we can divide the work we get done within that time depends on how effectively we make use of it. Since time cannot be saved or stored to be used later, it is important to determine how it is going to be spent on activities and tasks that are of high value.
Management is all about budget choices on what you are going to pursue and the tasks you prefer completing first as well as the routine you have to follow. Having effective time management skills is not an option for anyone since it is an essential skill that has an impact on every single thing in life. Below, you will learn about some of the best and most effective time management skills and techniques to help you get more work done and improve your productivity significantly.
Tracking Your Time
Most people do not know their exact amount of time they spend on building every task. Although we can all make guesses, the estimates are highly inaccurate and unreliable. Tracking your time is an elective time management skill that helps you come up with records of your work hours. That makes it easier to measure working time. Apart from this, it also provides information getting the amount of time you spend handling every single task on your schedule or routine.
Time tracking can be done manually using a spreadsheet by writing down the tasks you have worked on after every 30 minutes. It can also be automated by using time tracking applications which are quite effective when it comes to providing real data regarding your productivity. With a time tracking application, your activities, and how much time you spend working on your computer is monitored automatically. You gain access to a weekly report showing details of how your time is spent.
It is also possible to integrate other metrics including a breakdown of the amount of time you have been working on every individual task. After doing this for several weeks, it will be possible for you to notice patterns and identify how and where your time is being wasted. Having a clear understanding of how your time is being used can help you come up with an effective plan to find a solution to the time leaks.
We have all gotten to a point where we feel like we are being controlled by our schedule since we have too much work to get done with too little time available. Creating a list of the tasks that need to be done than working on them desperately is not enough since it does not add a routine or structure to your day. It is therefore advisable that you associate every single task on your schedule with the time and create a special time for every task to get done.
You also need to know the amount of time you can let me spend working on the task. Time blocking involves combining your calendar with task management by creating time blocks in your daily routine and assigning tasks that you are going to work on. This is an effective way to reduce interruptions since every task on your schedule is placed in its time block.
My schedule is full, there is a plan and level of priority for everything. Time blocking is an effective skill as it pushes one to determine how they are going to spend their time.
Working on Tasks Based on the Level of Importance
Before you start working every day, make a point of identifying that risk that is most important since it has the biggest effect on the work you do throughout the day. Always handle this task at the start of your day and better meet where you work on the most important tasks first without interruptions every other day. the success of this time management scale is based on the fact that it brings an ugly win and helps you gain a feeling of accomplishment and momentum which sets you up to achieve bigger goals.
It is however a technique that requires one to be extremely disciplined since one can easily find yourself giving in. The temptation of handling the easiest task first. If you have several important tasks lined up in one day, assign them a level of priority and start with the highest one.
Work-Based on the Energy Levels
Your energy levels have the biggest impact on your productivity. It is because of this that you need to make sure that your most important tasks are scheduled for the times when your energy levels are at the peak. Determine the hours during which you are most productive and use them for deep work. When you experience a drop in energy levels, you can switch to the tasks that are less important and require less energy. If you are like most people and are more productive during the morning hours, you should save this time for your most important work.
When the energy levels drop in the afternoon, you can handle less demanding tasks such as cleaning up your desk or going through your emails. to determine the times during which you are most productive, you can write your energy levels from 1 to 10 after every half an hour for several weeks.
Doing this regularly will help you identify common patterns. Your energy levels are also going to change depending on which day of the week it is and most people find themselves to be more productive on Tuesdays. You should, however, work on identifying individual patterns. For most people, Mondays are relatively less productive since they carry the energy rams from the weekend which makes it a good day for less demanding tasks.
On Tuesdays and Wednesdays, energy levels are at their peak making it a great period for handling difficult and more demanding tasks. These days are suitable for tasks that require you to brainstorm, write, and create your schedule. On Thursdays, the energy levels start to drop as you approach the end of the week. Use this time to go to meetings, especially those that need consensus.
Fridays are the days when most people record their lowest energy levels. During this day, set aside your time to work on open-ended tasks, relationship building, and creating long-term plans. Your level of concentration and motivation is significantly dependent on your energy levels and it is going to drop or rise depending on how energized you are.
Knowing how to work depending on your energy levels is an effective technique as it reduces distractions. 30 minutes of full focus and no interruptions arguably more productive as compared to 2 hours of switching between several tasks due to distractions arising from low energy levels.
DOWNLOAD & Print the day planner I am using and every morning plan your day and try to make 3 priorities don, starting by asking yourself this:
“What will make me feel amazing if I get it done today?”
Please visit my POSTS PAGE to find more posts about personal growth and more